The relevant signed sample submission form must be included (in a separate bag if sample is damp); failure to send a sample submission form may result in a delay of your sample being tested and make diagnosis more difficult.
To help us process your samples in the most efficient way please fill in as much information as possible on the relevant form below. Please ensure you provide your email address, 'Your Ref', 'Purchase order no' and 'Name and Address for Invoice' in the sections where applicable.
Giving full details of the sample and the problem will assist with our assessment and diagnosis of the problem.
Results can be sent to you via SamTrack, email, fax or post. Please specify your preference on sample submission form.
Problems viewing our submission forms? Update to the latest version of Adobe Reader via the Adobe website.
Fera Science Ltd. (Fera)
National Agri-Food Innovation Campus
Customer helpline: +44 (0)300 100 0322
Most samples will be invoiced once you have received your results, however in some instances pre-payment is necessary.
Our full price list is available as a download: Plant Clinic Price List (PDF 312KB)
For terms and conditions, please visit the Fera Terms and Conditions page.
We aim to get back to you within 5 working days of receiving your sample giving initial findings and a timescale for completion of the work or a final report.
|Whole plants||Enclose moist root ball in a plastic bag sealed around the plant stem. Place the whole plant in a second plastic bag, inflate slightly and seal.|
|Leaves and shoots|
|Virus diagnosis:||Place in a plastic bag, inflate slightly and seal.|
|Other/unknown diagnosis:||Wrap sample in slightly moist absorbent paper, place in a plastic bag, inflate slightly and seal.|
|Fleshy items||For example: fruit, vegetables, tubers (except potatoes), bulbs, corms, etc. Wrap in dry, absorbent paper, if rotting/breaking down please wrap individually. Place in a plastic bag, inflate slightly and seal.|
|Invertebrate pests||Samples of invertebrate pests (insects, spiders, mites etc.) should be put in a sealed shatter proof container.|
|Invertebrate diagnosis:||Wrap in dry, absorbent paper. Place in a plastic bag, inflate slightly and seal.|
|Other/unknown diagnosis:||Wrap in dry, absorbent paper. Do not place in a plastic bag.|
|Soil samples||For nematode analysis. Place about 500g of soil in a strong plastic bag and seal, soil sampling protocol available on request. Please email|
All samples should be put in a strong envelope or cardboard box with your submission form and packed securely.
Ideally, samples should be dispatched by either express courier service or first-class post to arrive at Fera next day. Try to avoid sending samples over the weekend or a bank holiday. All samples should be put in a strong cardboard box and packed securely with screwed up paper.
When sending plant pathogens and invertebrates from outside England and Wales, and soil/other growing media from outside the European Union* for testing please include the relevant Fera Letter of Authority (as issued by Fera Plant Clinic) to ensure your samples are not delayed upon entry to the UK. This covers material to be sent for diagnosis of plant pests and pathogens.
Fera hold plant health licenses which (for the purposes above) allow us to:
As the customer, you are responsible for paying any customs duties or excise duties that may be raised by UK Customs when sending samples to Fera for testing. If this charge is passed to Fera on your behalf we reserve the right to charge this cost back to you and this may be invoiced separately from your testing charges. We therefore recommend that, where possible, packages should be marked with zero or a nominal monetary value and samples be labelled 'No commercial value - to be destroyed after scientific testing'.
For a copy of the Plant or Soil licence please contact us on +44 (0)300 100 0322 or email
For an invertebrates licence please contact us on +44 (0)300 100 0322 or email
If in doubt or if you wish to send any other types of plant pest and disease material for research purposes, or pure cultures, please contact us directly on +44(0)1904 462324 or email:
*Soil and growing medium consisting in whole or in part of soil or solid organic substances such as parts of plants, humus including peat or bark, except that composed entirely of peat. Prohibited from Belarus, Moldova, Russia, Turkey, Ukraine and non-EU countries not belonging to continental Europe (other than Egypt, Israel, Libya, Morocco and Tunisia). A copy of the licence does not need to accompany the samples only the LoA and the 'authenticated list of material' which can be imported (see box 8 of the LoA).
Not all plants for research from outside England and Wales need a licence to be imported - e.g. plants accompanied by a phytosanitary certificate. Preserved specimens - If you are sending preserved specimens and the material is biologically inert a licence is NOT required. However, you will need to provide proof of this as it may still be inspected at customs.
Download the latest brochure here Plant Clinic Price List 2016/7 brochure
Information on packaging your sample, completion of forms, and sending samples from outside the UK.
T: +44 (0)300 100 0322